Role Play_Communication

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 Role to be played

1. Chairperson / President 

1. Leads the meeting

2. Opens and closes discussion

2. Secretary 

1. Writes the minutes of the meeting

2. Records decisions

3. Vice Chairperson 

1. Supports the chairperson

2. Gives suggestions during discussion

4. Event Coordinator 

1. Discusses event planning and activities

5. Finance Officer / Treasurer 

1. Talks about budget and expenses

Activities

·  Introduce a meeting formally

·  Explain the purpose of a meeting

·  Prepare and present a meeting notice

·  Record and present minutes of a meeting

·  Practice formal communication through role play

Situation-1

The BCA department is planning to organize a “Technology Communication Fest 2026.” A formal meeting is called to discuss the event arrangements.

Students will conduct a meeting to:

· Decide the event date and venue

· Plan coding competitions and gaming events

· Discuss budget and sponsorship

· Assign responsibilities to team members

· Plan social media promotion and registration system

Situation-2

An IT company, TechNova Solutions, has noticed that many employees are poor in communication

· Team meetings start late

· No group communication, lack of response in the virtual group

· Project deadlines are affected

· Client communication is delayed

· Overall productivity has decreased


 

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